Configure your Records Digitization & Digital Archive
Everything you pick here becomes your Build Agreement — the exact scope both of us sign off on before payment.
1. Standard features (included)
These ship with every Records Digitization & Digital Archive build and are covered by the base price.
- ✓Records inventory registry by series with NAP General Records Disposition Schedule mapping
- ✓Scanning workflow: batch capture, quality check, and indexing queues
- ✓Metadata indexing with configurable fields per record series
- ✓Full-text OCR search across scanned documents
- ✓Retention schedule tracking with disposal-eligible worklists
- ✓Disposal authority request documentation (NAP forms preparation)
- ✓Access request and retrieval logging with role-based permissions
- ✓Certified copy issuance from digital masters with control numbers
- ✓Physical location tracking for boxes and folders not yet scanned
- ✓Audit trail on every access and download
- ✓Storage integrity reports with checksums per file
- ✓GovLink-ready: verified records answer inter-agency and LGU verification queries electronically when they join
2. Custom features
Describe anything beyond the standard scope. Ideas: On-site digitization service crews (priced per linear meter or per box) · Vital records disaster-recovery replication to a second site · Redaction tools for public-release copies
Final complexity is confirmed in your Build Agreement — never after payment.
3. Your office details
The office name is fixed into your system (headers, documents, certificates). The rest is dynamic: your system ships with an Office Profile screen where you can update the address, contact, org chart, and officers any time — officials change, your software keeps up.
Officers (optional)
Position and current officer — used on documents and signatory blocks; editable in your system whenever officials change.
System languages
Every system ships bilingual — English + Filipino — at no extra cost. Add any other Philippine languages your constituents speak; they're included free and built right in with a language switcher.
✓ English + Filipino — always included
4. Design ideas (optional)
Upload screenshots, sketches, or apps you like the look of. Add notes about colors, branding, or layout.