Agency Document Tracking System (DTS)

QR-coded routing of every memo, claim, and transaction through your agency with aging dashboards — the system DPWH and EMB built for themselves, delivered to your office at catalog price. 'Saan na ang dokumento ko' becomes a lookup, for staff and for the public.

Typically bought by: Records chief, administrative division head, agency director, action officers

Standard features — always included

• ✓Document registration with QR reference and classification by type
• ✓Electronic routing slips with action requested, timestamps, and receiving officers
• ✓Expected processing times per document type with aging alerts
• ✓Division and personal in-tray views with pending counts
• ✓Public and internal status lookup by tracking number
• ✓Attachment support for scanned documents at each routing step
• ✓Release and claiming logs with recipient identity capture
• ✓Bottleneck analytics: dwell time per office and document type
• ✓Records disposition tagging aligned with National Archives retention schedules
• ✓Full-text search across document metadata and routing history
• ✓GovLink-ready: accepts endorsements from LGUs electronically and returns status to their tracking systems when they join

Popular custom additions

Quoted per feature in the configurator — typically ₱3,000–₱18,000 each.

• +Barcode scanner deployment at receiving windows
• +Email/SMS alerts on overdue documents to action officers
• +Digital signature integration for routing approvals
• +Interoperability adapters to your existing case or claims systems

Tech stack

Frontend

Next.js (React)

Backend

Next.js API / Node.js

Database

PostgreSQL

Integrations

QR slip printing, Document scanning, Email/SMS notifications (optional), Public tracking page