Configure your Agency Document Tracking System (DTS)
Everything you pick here becomes your Build Agreement — the exact scope both of us sign off on before payment.
1. Standard features (included)
These ship with every Agency Document Tracking System (DTS) build and are covered by the base price.
- ✓Document registration with QR reference and classification by type
- ✓Electronic routing slips with action requested, timestamps, and receiving officers
- ✓Expected processing times per document type with aging alerts
- ✓Division and personal in-tray views with pending counts
- ✓Public and internal status lookup by tracking number
- ✓Attachment support for scanned documents at each routing step
- ✓Release and claiming logs with recipient identity capture
- ✓Bottleneck analytics: dwell time per office and document type
- ✓Records disposition tagging aligned with National Archives retention schedules
- ✓Full-text search across document metadata and routing history
- ✓GovLink-ready: accepts endorsements from LGUs electronically and returns status to their tracking systems when they join
2. Custom features
Describe anything beyond the standard scope. Ideas: Barcode scanner deployment at receiving windows · Email/SMS alerts on overdue documents to action officers · Digital signature integration for routing approvals
Final complexity is confirmed in your Build Agreement — never after payment.
3. Your office details
The office name is fixed into your system (headers, documents, certificates). The rest is dynamic: your system ships with an Office Profile screen where you can update the address, contact, org chart, and officers any time — officials change, your software keeps up.
Officers (optional)
Position and current officer — used on documents and signatory blocks; editable in your system whenever officials change.
System languages
Every system ships bilingual — English + Filipino — at no extra cost. Add any other Philippine languages your constituents speak; they're included free and built right in with a language switcher.
✓ English + Filipino — always included
4. Design ideas (optional)
Upload screenshots, sketches, or apps you like the look of. Add notes about colors, branding, or layout.