Provincial Engineering Equipment Pool

Booking, dispatch, fuel, and maintenance for the province's heavy equipment — graders, dump trucks, backhoes — so utilization is a report, not a rumor, and 'borrowed' equipment always has a paper trail. Municipalities request online; the provincial engineer approves with full visibility.

Typically bought by: Provincial Engineer, motor pool supervisor, Governor, requesting municipalities

Standard features — always included

• ✓Equipment registry with specifications, acquisition details, and current condition
• ✓Booking calendar with municipal and departmental request workflows
• ✓Dispatch orders with operator assignment, destination, and purpose
• ✓Trip tickets and equipment utilization logs (hours/kilometers)
• ✓Fuel withdrawal recording per equipment with consumption analytics
• ✓Preventive maintenance schedules with due alerts and downtime tracking
• ✓Repair job orders with parts usage and cost history
• ✓Rental billing computation for chargeable use per your provincial ordinance
• ✓Utilization dashboards: idle vs deployed by equipment and period
• ✓Operator duty and certification records
• ✓GovLink-ready: municipal requests come in electronically and usage reports feed the provincial accounting system when they join

Popular custom additions

Quoted per feature in the configurator — typically ₱3,000–₱18,000 each.

• +GPS tracker feeds with geofence alerts
• +Photo condition documentation at dispatch and return
• +Spare parts inventory sub-module
• +SMS notifications to requesting mayors on approval and dispatch

Tech stack

Frontend

Next.js (React)

Backend

Next.js API / Node.js

Database

PostgreSQL

Integrations

GPS feeds (optional), SMS gateway (optional), Excel utilization exports, Photo documentation