GSO Asset & Fleet Management

Property cards, ICS/PAR issuances, vehicle dispatch, and fuel logs for your General Services Office — the records COA asks for in every annual audit, maintained as a side effect of daily work instead of a year-end reconstruction. Unaccounted property findings shrink because accountability is captured at issuance.

Typically bought by: General Services Officer, supply officer, Municipal/City Accountant

Standard features — always included

• ✓Property, plant, and equipment registry with acquisition details and property numbers
• ✓Property card maintenance aligned with COA-prescribed formats
• ✓ICS (Inventory Custodian Slip) and PAR (Property Acknowledgment Receipt) issuance with accountable-person tracking
• ✓Transfer, return, and turnover workflows with signed-document attachments
• ✓Vehicle fleet module: trip tickets, driver assignments, fuel withdrawals, and odometer logs
• ✓Preventive maintenance schedules with due alerts (registration, insurance, servicing)
• ✓Physical inventory count mode with barcode/QR scanning and variance reports
• ✓Unserviceable property and disposal (IIRUP) workflow
• ✓Semi-expendable items tracking below the capitalization threshold
• ✓Reports: RPCPPE, property accountability per employee, fleet utilization
• ✓GovLink-ready: asset summaries feed your accounting system and consolidate for provincial reporting when they join

Popular custom additions

Quoted per feature in the configurator — typically ₱3,000–₱18,000 each.

• +QR asset tags printed per item
• +Fuel consumption analytics per vehicle and driver
• +GPS tracker feed integration for the heavy equipment pool
• +Insurance claims documentation module

Tech stack

Frontend

Next.js (React)

Backend

Next.js API / Node.js

Database

PostgreSQL

Integrations

QR/barcode asset tags, Excel import-export, Printer-friendly COA-format cards and reports