Procurement Monitoring & BAC Secretariat System

The BAC Secretariat's daily tool: every purchase request tracked through RFQ, abstract, award, purchase order, and inspection under RA 12009's modes — with PPMP consolidation into the APP and document packs that print themselves. Procurement stops living in one clerk's binder.

Typically bought by: BAC Secretariat, BAC members, General Services Officer, Municipal Administrator

Standard features — always included

• ✓Purchase request intake with PPMP line-item validation
• ✓PPMP consolidation into the Annual Procurement Plan with supplemental APP handling
• ✓Procurement mode tagging per RA 12009 (competitive bidding, SVP, direct acquisition, negotiated)
• ✓RFQ generation and supplier quotation recording for Small Value Procurement
• ✓Abstract of Quotations preparation with lowest-calculated-quote highlighting
• ✓BAC resolution and Notice of Award document generation
• ✓Purchase order issuance with delivery period tracking
• ✓Inspection and Acceptance Report recording linked to deliveries
• ✓Supplier registry with PhilGEPS numbers and document expiry alerts
• ✓Procurement timeline dashboards flagging delays per stage
• ✓PMR (Procurement Monitoring Report) generation in GPPB format
• ✓GovLink-ready: procurement summaries publish to your transparency portal and report to GPPB formats when they join

Popular custom additions

Quoted per feature in the configurator — typically ₱3,000–₱18,000 each.

• +PhilGEPS posting checklist and reference capture per opportunity
• +Supplier performance scorecards (delivery delays, quality issues)
• +Barangay procurement mode for barangay BACs under the same roof
• +Contract and warranty expiry calendar

Tech stack

Frontend

Next.js (React)

Backend

Next.js API / Node.js

Database

PostgreSQL

Integrations

Printer-friendly RA 12009 standard forms, Excel APP exports, Document uploads